Why Planning Ahead for Christmas Celebrations at Work is Essential
It may be August whilst we write this article, but a well-planned festive celebration, complete with the all-important tree, can make a significant impact. However, to achieve a seamless and enjoyable holiday season at work, planning ahead is crucial. Here’s why early preparation is essential, and what you need to consider when setting up your office for Christmas. The workplace can be transformed into a festive environment that lifts spirits, boosts morale, and strengthens team bonds and planning needs to start in the Summer\Autumn months to ensure a successful event.
- The Importance of Early Planning
Why It Matters
The holiday season is a busy time, not just for businesses but for suppliers as well. By planning your Christmas celebrations early, you can avoid the last-minute rush and ensure you have everything you need for a festive and stress-free workplace.
When to Start: Ideally, planning should begin in September. This gives you ample time to decide on the type of tree, decorations and any other festivities you’d like to include, although booking a venue on the preferred date is sometimes even done as early as February.
- Choosing the Perfect Christmas Tree: Real vs. Artificial
Real Christmas Tree
Pros: A real tree brings a natural, fresh pine scent and an authentic feel that can enhance the festive atmosphere. It also supports sustainable forestry when sourced from a certified farm.
Cons: Real trees require more maintenance, including regular watering, and they can shed needles, making cleanup necessary. Disposal can be a hassle, and there may be additional costs for removal services.
Artificial Christmas Tree
Pros: An artificial tree is a one-time investment that can be reused for several years. They require minimal maintenance and are easy to set up and store. They also come in various styles, including pre-lit options that save time.
Cons: Artificial trees lack the natural scent and authenticity of a real tree. They are made from non-biodegradable materials, so they’re less eco-friendly. Over time, they may wear out and need replacement.
Installation Timing
The best time to install your Christmas tree is in late November or early December. This allows employees to enjoy the festive spirit throughout December without the tree becoming too much of a distraction or looking worn out by the time Christmas arrives. Make sure you check with your supplier if you are going for a real tree to ensure it will last if you are installing this in late November.
- Considering Decorations and Brand Integration
Decoration Choices: When it comes to decorating the tree and the office, think beyond traditional reds and greens. Consider incorporating your company’s brand colours into the decorations. This not only reinforces your brand identity but also creates a unique and cohesive look.
Popular Decorations: Consider a mix of traditional ornaments like baubles, beads and fairy lights, along with personalised elements such as branded ornaments, custom-made ribbons or even employee-made decorations. Garlands around the office and festive lighting can also enhance the ambiance, window dressings or lift door vinyl’s to depict a Christmas theme.
Tech-Savvy Options: Smart LED lights that change colours or can be controlled via an app are a modern twist. They can be programmed to match your brand colours or even synchronize with holiday music.
Play on your senses: You can even have room mists that smell of Christmas scents like pine or cinnamon and many others.
- Professional Support for Workplace Festivities
Tree Installation and Removal Services: If you’re opting for a real tree or even a large artificial one, you will probably want to hire a professional service for installation and removal. Many companies offer this, ensuring the tree is set up safely and securely, and taken down without hassle.
Event Planners: For larger businesses, hiring an event planner to coordinate decorations, holiday parties and other festive activities can be a worthwhile investment. They can help ensure everything aligns with your company’s brand and culture.
Decoration Suppliers: There are businesses that specialise in corporate Christmas decorations, offering everything from bespoke baubles to full-scale office makeovers or liaise with an event planner who will manage this for you!
- Budgeting and Logistics
Costs to Consider: Beyond the cost of the tree and decorations, factor in installation charges, potential removal fees and any additional expenses such as event planning services, extra decorations, catering and the office party or meal.
Timing for Budgeting: Finalise your budget in the summer to ensure you have the necessary funds allocated before the winter holiday season begins. This will help you avoid overspending and allow for more accurate financial planning.
- Making the Season Merry and Bright
Morale Boosting: A well-decorated office and thoughtfully planned festivities can boost employee morale, fostering a sense of community and belonging. This is especially important during the holiday season, which can be a stressful and lonely time for some.
Employee Involvement: Consider involving employees in the decoration process or organising a tree-decorating event. This can be a fun way to engage your team and allow them to contribute to the festive atmosphere.
Conclusion
Planning ahead for Christmas celebrations in the workplace is key to ensuring a joyful and stress-free holiday season. From choosing the right tree – whether real or artificial – to selecting decorations that reflect your brand, every detail counts. By starting your preparations early and considering professional support, you can create a festive environment that enhances employee morale and leaves a lasting positive impression.
